Whenever we create a check for an expense, we need to print it out to give it to the customer. In QuickBooks, we can print the check directly and can set up the printing setting, standard, or voucher checks. But for now, the question is, how to do it. Today here, we will learn, how to print checks in QuickBooks Online.
Let’s start the article:
We can easily pay the suppliers, employees, general expenses, with the facility of direct print checks. And it makes easier to print the check according to the need .
Print checks in QuickBooks
Printing checks with QuickBooks is the best technique to save your time and track expenses. With the help of this software, you can easily perform these tasks like auto-filling detail fields on your checks, such as client addresses and account numbers.
Printing a check is as simple as entering out an onscreen form that relates an actual check. Whenever you type numbers, QuickBooks software will automatically attach a check to your register, which will simplify tracking costs and billing. For further information, QuickBooks software has an auto-recall characteristic to create recurring transactions.
QuickBooks also sells checks to use with their software. Although you do not have to buy check directly from QuickBooks to use your check printing capabilities, you will not have to worry about software being incompatible by buying directly from QuickBooks.
Types of Checks Available in QuickBooks
QuickBooks has 4 different types of checks that you can print:
Standard Checks: This kind of check is mostly used for paying bills to a supplier who does not require to check payment details. Standard checks are also useful for those companies who want to reduce the paper-based records and would favor saving their data electronically with QuickBooks. Every page has three checks, making it quick or easy to print multiple checks at the same time.
Voucher Checks: Voucher check is usually used for payroll. Every page comes with a check at the uppermost area of the page with two tear-off stubs at the lowest part of the page. This method, the first stub can be given to the employee so they can easily see information on deductions and earnings, while the 2nd stub can be stored for record-keeping goals.
Office and Away Checks: These kinds of checks are similar to Standard Checks in that they also come with three checks every page. Every page has been punched so that checks easily fit into an office and away check binders. If you are away from the office, the binder offers you a professional-looking case, if you need to write a check in hand.
Wallet Checks: These types of checks are created especially for individual use and are the smallest of all the different types of checks. Every page has three checks with a small stub for printing payment information.
Why Should you Print Checks in QuickBooks?
There are some advantages to creating and printing checks in QuickBooks that manually writing checks does not allow you:
- With creating and printing checks in QuickBooks software, you do not have to manually insert the check later when it is time to reconcile users checking accounts with the bank record.
- By print checks in QuickBooks, your QuickBooks company file is always up-to-date with the most recent expenses that you have paid.
- The best thing is that you can easily print your checks directly from QuickBooks software so that you don’t need to manually write them.
As usual, you must write and print checks in QuickBooks for payment of property and services for which payment is made instantly.
For eg, for any such vendor with whom you have not authorized the credit terms, the payment will be most “payable on receipt”, similarly, if you pay taxes and a check with your tax return Need to send, then you would like to make that payment immediately.
How to Print Checks in QuickBooks
You need to complete 3 steps to print checks in QuickBooks. Here you for the steps:
Step 1: Set up to Print Checks in QuickBooks
- Set up all things to print checks, and line up the check in a proper manner.
- Use your own formatted check or QuickBooks compatible checks. (If you have no compatible checks of QuickBooks then you can order it through Intuit)
Step 2: Add the Checks in the Queue of the Print
- Now add, all the checks in the queue to print.
- Check mark the ‘Print Later’ option or choose the ‘print Check’ option.
- Check the previous print of the check, and set all things according to your need.
Step 3: Print the Checks
- Click the ‘+ New’ option then the ‘Print Check’ option.
- Now you need to load the check into your printer.
- And make sure that the alignment is proper.
- From the drop-down menu, select the checking account that you have created for the check.
- Go to the ‘Starting check no.’ field, and put the check number into it.
- Select the checkbox for the checks that you want to print.
- Then click the ‘Preview, and Print’ option.
- Check the preview version, and click on the ‘Print’ option, if everything is right.
- At last, click the ‘Done’ option.
Some Tips to Print Checks in QuickBooks Perfectly
There is a list of tips to print checks in QuickBooks which will surely help you to perform these tasks perfectly.
So, don’t forget a single tip while printing process.
- First of all, you have to make sure that you are creating standard checks, not paychecks. Then, go to Banking/Write Checks or tap on the Write Checks icon on the home page.
- If you want to print a lot of checks, then consider assigning one individual printer to perform that task. However, save your blank checks. Never leave them in the printer.
- If you are printing a batch of checks and after some time you understand that you have set something up incorrectly? Then Just Hit the Esc key to stop it.
- You should double-check to ensure that your numbers match before you start a print work and you have to compare the number in the First Check Number field to the number of the first check lined up in the printer.
- You should make sure that your printer has sufficient ink or toner before starting printing checks.
- QuickBooks software gives a few options for check printing. tap Edit/Preferences/Checking/My Preferences. Here, the user can easily define a default account for the Write Checks feature. Simply tap on the Company Preferences for more options.
Print checks in QuickBooks is a very common task performed by every business. QuickBooks software allows its user to print checks directly from the software. Then you can easily pay your employees, suppliers, and general expenses. You can print different types of checks according to your needs. In QuickBooks, you can print a single check as well as you can also print multiple checks simultaneously.