How To Export Data From QuickBooks Online To Excel?

Have you ever needed to Export Data from QuickBooks Online to excel? Do you want to know how to do it? What is the easiest way to perform this task?

You can ask, why would I need to. We have seen customers go back to desktop version or simply just want a hard copy of the QuickBooks Online data.Here, we are going to share a complete guide on this topic, so you will be able to perform this task.

Let’s start reading…

To export data from QuickBooks online, you think this will be a simple task or at least Intuit will make it simple but it is not. As we all know that QuickBooks from Intuit is a business accounting software that provides you the capability to produce and see complex reports.

But if you want to additional edit the reports or just organize them in a large workbook, then you need to extract the data from QuickBooks and import it into Excel. You can easily perform this task using the original Export feature in QuickBooks software.

How To Export Lists From QuickBooks Online?

  • First of all, you need to open QuickBooks online software on your system.
  • Then, tap on the “Reports” at the top of the QuickBooks window and choose “Report Center” from the finalizing menu bar. The Report Center window begins.
  • After that, choose the report holding the data you need to export to Excel and tap on the “Display Report” to see it.
  • Now, tap on the “Excel” drop-down sign at the top of the report. The Export Report window starts.
  • Then, you need to tap on the radio button by “A new Excel workbook” if you need to make a new Excel workbook or tap on the radio button by “An existing Excel workbook” if you want to update a recent workbook. If you select the former, tap “Browse” and choose the workbook.
  • In the end, tap on the “Export” to export data from QuickBooks Online to Excel. If you chose to build a new Excel file, Excel will open automatically but the file will not be saved until you press “Ctrl-S,” then, type a file name and select a location, where you want to save your company file.

How To Export Lists From QuickBooks Desktop?

  • First of all, you need to choose and open the QuickBooks Desktop file
  • Then, select the Reports and then lists
  • After that, you have to generate the report of these items:- Client Contact List report, Accounting List report, item Listing Report, and Vendor Contact List Report
  • Now you need to select Export the reports to Excel
  • Finally, you can import the report into QuickBooks Online software.

Read Also: Learn How To Create A Journal Entry In QuickBooks Online? [Complete Guide]

How to Import List Data in Excel/CSV into QuickBooks Online?

Here, we will also give you the detail on how to import list data in Excel/CSV into QuickBooks online. After following the steps you will be able to perform this task very efficiently.

So let’s go ahead…

You have to download a sample file on your system at the “import page” for every of the below-mentioned list types. This sample file can be used as a “template” to verify that you have the right format list during importing.

Import Chart of Accounts

To import a chart of accounts you need to use the option “Importing a chart of account” if the company file is in the old View (tabs at the top).

But, if the data file is in the “New view” (then you can see panel on the left side), or consider the below note.

“The wide type of field is case sensitive. If information about QuickBooks Online does not match the information in this column of the spreadsheet, then the import button will be “gray-out”. In this case, you have to change the capitalization in the spreadsheet and will have to try again to “import”.”

  • First of all, you need to go to the company file.
  • Then, you have to choose the gear icon
  • And then Import Data.
  • After that, choose Accounts.
  • Now, tap on browse and place the file.
  • Then, simply select Open.
  • Now, select Next
  • After that, The column will be written as “No matching”, which is unfamiliar.
  • The column will be written with a “green checkmark” which means that it is identifying data.
  • If QuickBooks Online can’t recognize any field, use the drop-downs after that and then choose Next.

Point To Remember: If you will receive any kind of error at this step than, choose the “Detail type” from the accounts and choose the “Detail type “which is nearest to the type of the account to be imported.

  • Choose “Import data” after changes are made.

At this step, you will get an import detail page, but, if any reports leave to import you will see messages like “list the number of successfully imported records” and “detail why the report was not imported.” You can easily edit the fields with the required information.

Once you properly import the data, QuickBooks Online will shut the import screen automatically.

Import Customer or Vendor information

If the company file shows in the Classic View (tabs at the top), you should use importing clients and supplier/vendor contacts from Gmail, Outlook, or Excel. But, if the file is in New View (panel on the left), you have to follow the below-listed steps:-

  • First of all, you have to go to the company file.
  • Then, choose the gear icon and then Import Data.
  • After that, select suppliers or customers.
  • Now, tap to Browse and then simply place the company file.
  • In the end, select open and then tap on Next.
  • After that, the columns will be written as “No match” that is unfamiliar.
  • Here, the columns will be written with a “green check-mark” which shows that it is identifying data.
  • Now, you need to select Next.
  • On the next page, you will see the “to be imported” data.
  • Then, edit the fields to submit available information. (Important: The only required field is the “Name”)
  • Choose Import to import data once you did the changes.

Point To Remember: At this step, you will get an “import summary page” if the records are unable to import. You will get a message like “list the number of successfully imported records” and “detail why a report was not imported.” You can easily edit the fields that are needed.

  • Quickbooks online will shut the import screen automatically after the successful records have been imported.

Conclusion

Export data from QuickBooks online makes your work very easier and faster. QuickBooks gives you the feature of export your all the data at one click. In the above paragraph, you will get to see how you can export your data from QB online, import your chart of accounts, Import customer or vendor information, etc for more information read the above information.



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